Privacy Policy
This policy explains how Horizon Omega (“HΩ”) collects and uses personal information, in accordance with Quebec’s Act respecting the protection of personal information in the private sector.
Privacy officer
Orpheus Lummis, President is responsible for the protection of personal information at HΩ.
- Email: team@horizonomega.org
- Mail: 708-3601 Rue Sainte-Famille, Montréal, QC H2X 2L6
What we collect and why
We collect personal information (name, email, and related details) when you:
- Register for events — to manage logistics and send reminders
- Subscribe to our newsletter — to send updates on AI safety events and initiatives
- Book a call — to coordinate meetings
- Make a donation — to process contributions and provide acknowledgment (HΩ is not a registered charity and does not issue charitable donation receipts)
- Contact us or volunteer — to respond and coordinate
Service providers
We use third-party services that may process your information outside Quebec:
Google Workspace, Luma, Substack, Cal.com, Stripe, Airtable.
Before transferring information outside Quebec, we assess sensitivity, purposes, safeguards, and apply appropriate contractual measures.
Governance
Access to personal information is limited to HΩ directors, volunteers, and contractors who need it to operate programs (event logistics, communications, fundraising). Access is managed by the privacy officer. Service providers listed above may also process information on our behalf.
We retain and destroy information according to the schedule below, using deletion or anonymization where feasible. Complaints and requests are handled by the privacy officer via team@horizonomega.org.
Cookies and analytics
This website does not use tracking cookies or third-party analytics. Our hosting provider (Vercel) may process technical logs (which can include IP addresses) for security and performance; we do not use this data for profiling.
Retention
- Event and contact records: up to 3 years after last interaction
- Scheduling records: up to 1 year after the meeting
- Donation records: 7 years (legal requirements)
- Newsletter: until you unsubscribe
We delete or anonymize data when retention ends, where feasible.
Your rights
You may request access to, rectification, or deletion of your personal information, withdraw consent, or receive your data in a portable format.
To make a request: email team@horizonomega.org with your name and request details. We respond within 30 days. Access is free except in cases provided by law.
Incidents
We maintain an incident register as required by law, with entries retained for at least five years. If an incident presents a risk of serious harm, we will notify you and the Commission d’accès à l’information du Québec.
Complaints
Contact us at team@horizonomega.org, or file a complaint with the Commission d’accès à l’information du Québec.
Changes
When we materially amend this policy, we will post the updated version and update the “Last updated” date above.